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Australian Securities and Investments Commission

Australia RG 105 responsible manager proof map

How to build a responsible manager proof file for AFSL organisational competence, including competence options, day-to-day authority, fit and proper checks, and ASIC portal evidence.

Exam focus

RG 105 organisational competence proof and responsible manager evidence for AFSL applications, variations, and change notifications.

Who this helps

  • - Responsible manager candidates
  • - AFSL applicants
  • - Existing AFS licensees
  • - Compliance consultants building RM matrices

Why this matters

  • - ASIC's RG 105 page describes what ASIC looks for when assessing the organisational competence obligation.
  • - ASIC's responsible manager page says responsible managers are the people relied on for organisational competence.
  • - Responsible manager evidence is a corporate licence competence issue, not the same as the financial adviser exam, FAR registration, or RG 146 training.

Study map

Competence matrix

  • - Map each AFSL authorisation, financial product, business line, responsible manager, qualifications, experience, and time commitment.
  • - Identify where one responsible manager is stretched across unrelated products or lacks practical experience for the services being authorised.

Proof file

  • - Prepare Statement of Personal Information, criminal history checks, competence history for relevant roles, qualification certificates, and overseas checks where relevant.
  • - Tie the person's role to day-to-day decisions, policy ownership, escalation authority, outsourcing oversight, and compliance calendar accountability.

Licensing tie-in

  • - RG 105 evidence supports AFSL organisational competence for the firm.
  • - A responsible manager can also be a relevant provider or authorised representative, but each status needs separate evidence and register analysis.
  • - Applications and variations should explain how responsible manager coverage remains adequate after growth, new products, outsourcing, or a change in control.

Booking and sponsorship

  • - Use RG 105 and ASIC's responsible manager page before drafting the competence matrix.
  • - Use ASIC Regulatory Portal and AFS licence application materials for submission workflow and change-notification context.
  • - Keep responsible manager proof documents distinct from adviser exam, professional standards, and RG 146 training records.

Verify before studying

  • - Whether the responsible manager is directly responsible for significant day-to-day business decisions.
  • - Whether qualifications and practical experience match each proposed AFSL authorisation.
  • - Whether appointment, cessation, or changed days spent on responsible manager duties creates a notification deadline.

Common mistakes

  • - Submitting a generic senior executive CV instead of an authorisation-by-authorisation competence map.
  • - Naming a responsible manager who is not involved in day-to-day provision of the financial services.
  • - Assuming adviser exam, RG 146, or register status proves organisational competence.
  • - Failing to update the responsible manager file when products, outsourcing, or business volume changes.

Disclaimer

Information on LicenseCompare is for general educational purposes only and does not constitute legal, regulatory, financial, tax, investment, or professional advice. Licensing requirements depend on facts and change over time. Always consult official regulator materials and qualified professional advisers.